INSIDE: With these tips on how to organize your Poshmark inventory, you’ll make your business and your life so much easier! Try them today!
Regardless of how long you’ve been in the reselling game, there will eventually come a time when you can’t find an item you just sold.
Maybe you have an inventory organization system but something isn’t where it should be. Maybe you don’t have an inventory system and have no idea where to start looking for such an item. 
How to Organize Poshmark Inventory
In today’s post, we share some simple tips on how to organize your Poshmark inventory. Whether you’re selling on Poshmark, eBay, or somewhere else, there’s bound to be a system you can implement.
1. Set up a workspace for your reselling business
Perhaps the most difficult step in developing your inventory system is setting limits. Where is the one Where will you store your items?
Things tend to get really crazy when your inventory spills over from your office, into your garage, into your basement, and sadly, into your living space. If possible, set up a work space.
If you have space that you can dedicate to your reselling business, like an office or basement, use every square inch of space before you start piling items elsewhere. Buy shelves. Get stackable bags. Don’t just consider floor space. how can you go above, also?
If the time has come to rent a storage unit or office space, have the discipline to keep your inventory listed in one place. You’ll be back to square one quickly if you start storing some items offsite but then hoard other things at home because you may think they’ll sell out quickly. That pile will be growing out of control again before you know it.
2. Use numbered containers
When it comes to figuring out how to organize Poshmark inventory, most resellers start with numbered bins. It is an easy system to set up. The hardest part will be remember to write down which vat each item is in while you save it.
You can do this in a spreadsheet or notebook or use an app like ToteScan, which allows you to place a small QR code on the outside of your bin and list what items are in it. When it’s time to find your item, simply scan the QR code to find out if the item you’re looking for is inside.
Large plastic storage containers are readily available these days. It is best to choose a sturdy style that can be stacked if necessary. I also recommend choosing a style with the sides up and down as straight as possible. Avoiding bathtubs that are wider at the top and narrower at the bottom will allow you to maximize more space.
And while large tubs may sound appealing, make sure they’re not too big. You still have to be able to lift them.
I’ve also seen people just use the big blue IKEA bags instead of the tubs. This is certainly a lighter option. However, it may not be best if you need to worry about moisture, odors, or other things getting into your products. So it’s best to stick with lidded containers or add bagging to the mix.
3. Use numbered bags
Some vendors implement a bagging system to keep items neat, folded, and ready to box when sold. Some even store items in polythene envelopes, so all they need to do is stick on the label when an item is sold. Others add bags as another way to find inventory.
With a numbered bagging system, you can choose to always have the same numbered bags in a bin. As an item is sold, you remove it from the numbered bag. When you list something new, it goes to the now available bag.
This system works exceptionally well if your items are flat. For example, vat A includes items A1 through A15. If your items can hold their place online in the tub, you can find things in an instant. When A10 sells, you already know it’s the 10th item down or back in the A vat. You don’t have to dig through an entire vat.
4. Store items by category and color
The next tip on how to organize your Poshmark inventory is for items of clothing that are too bulky to store in bins or can get damaged. This is especially true of shoes and coats. If you have space available, you can reserve hanging shelves for things like dresses and coats. If shoes are your game, shoe racks are widely available.
However, you may want to take things a step further. While you may know all your coats are hanging, you can still spend quite a bit of time flipping through them all if there isn’t more organization in place. Try to keep similar colors or sizes together for easier identification. Time is money. Every minute counts.
5. Store hard goods on shelves
Many durable products will not store well in containers. They may not fit. They can be damaged. In this case, you can implement a numbered shelving system just like you did with the bins. As you list items, each item is assigned to a numbered shelf. As items sell, you know which shelf to head for. You may still need to do some searching depending on how many items fit on your shelf, but at least you’ve got a head start.
And if you’re selling on eBay and already have to weigh your item and provide shipping container dimensions when listing, you can keep the item in that box ready to roll when it sells.
6. Create a tracking system or spreadsheet
You can have numbered bins and bags all the way to the moon, but it won’t do you any good if you don’t know which bin or bag to look in. If you have an inventory spreadsheet (which you absolutely should!) where you’re already tracking your items, when you bought them, how much you paid for them, etc., just add another column where you put the item number. You can then easily reference this column when the item is sold.
If you’re selling on Poshmark, you also have an Additional Details section when listing where you can put a SKU number, cost price, and other information. Unfortunately, right now this information isn’t as readily available after an item is sold, but you can get it by running a sales report. I’ve also seen sellers simply put a note of the item’s location at the bottom of an item’s description or title. Example: A7.
7. What to do if you lose an item you sold
Someday, even with the best of efforts to organize your Poshmark inventory, you may not be able to find an item. Period. It doesn’t matter how many days you look. When it happens, you have a few options.
Can you buy a replacement elsewhere?
If the missing item is one that is readily available, you may be able to purchase a replacement. If your shipping time allows, you can have the item mailed to you first. This will give you a chance to inspect it before shipping it to your buyer. Shipping directly to your buyer is an option, but you risk the item not being as described. That feedback will inevitably rest on your desk anyway, so you may want to consider another option.
Do you have a comparable item?
Perhaps you have a similar item in a different color or pattern. Contact your buyer and explain the situation, while apologizing profusely. Ask them if they would be interested in another item instead. Maybe you can sweeten the deal by adding another item they were interested in or giving a partial refund if the selling platform allows it.
cancel the sale
Sometimes you just have no choice but to cancel the sale. The impact of this on your seller rating or rank will depend on the platform and how often you do it. Don’t beat yourself up too much. Mistakes happen. Just don’t let them happen too often. Use it as a lesson and move on to the next sale.
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Now go get organized
If you have inventory for your resale business, now is the time to start organizing it. It can be daunting to consider the job ahead, but don’t get discouraged thinking you need to go out and buy a bunch of stuff. Check Craigslist or local Facebook groups. I often see people selling bags, shelves, etc. cheap, or even giving them away.
There is no single system for organizing Poshmark’s inventory. You may need to experiment with different options to find one that works for you. After all, a system only works if you use it!
